Roles & Responsibilities of the Committee

All members

1. Will be elected by the committee – by general agreement or vote if necessary after expressing an interest to them.
2. Will be expected to have regular email access, and respond to emails in a timely fashion.
3. Will be expected to be committed and add something to the training committee.
4. Will be expected to take on specific roles or responsibilities within the committee, and be prepared to volunteer for jobs/roles as necessary
5. Membership will be reviewed yearly, and members can volunteer to step down if they have found they are unable to contribute as they hoped they might. Also the committee has the right to suggest to members they need to contribute more / show more commitment.
6. Members will be asked to be mentors for TD organisers.
7. Members will meet at 3 meetings per year – plus more ad hoc meetings if necessary. Shifts and leave will interfere with the chance to attend all meetings, but members should try to attend at least one per year, ideally more.
8. If members are not able to attend meetings they should send their comments on the agenda items to the Chair prior to the date.
9. The main planning meeting of the year is the summer meeting, the other meetings are likely to be in the spring, and autumn.
10. Members of the committee should ensure they have paid their training day fees promptly. Continued non-payment is not acceptable from any SpR, particularly those on the committee.
11. The committee will organise the annual team building ‘away day’ , with one or two SpRs as ‘named leads’.

 

Chair

1. The chair will be elected from within the committee.
2. The Chair will organise the ETC meetings and have overall responsibility for the running of the committee.
3. They will organise and distribute the agenda and minutes of the meetings.
4. They will represent the SpRs at the regional paediatric training committee meetings and other meetings at the requests of the TPD. If they are unable to attend they will ask another member of the committee to go in their place to ensure we are represented.
5. They will coordinate with Louise Johnson at the PGMEC to organise the dates for training days.
6. They will ensure important information is sent out to the SpRs – by email or via Emitten.
7. They will welcome the new SpRs to the region with our ‘welcome’ letter.

 

Treasurer

1. The treasurer will have responsibility for the payment of accounts.
2. They will maintain accurate accounts – and present the accounts to the committee at the summer ‘end of year’ meeting.
3. They will organise the signatories on the accounts – usually the TPD, the treasurer, the Chair and one other QMC based consultant. (A QMC consultant is chosen as a practical measure as the bank account is based at the QMC branch).
4. They will organise collection of the fees for training days from the SpRs and issue receipts

 

eMitten editor

1. Will maintain the website to the high standard that has been set and will coordinate with the treasurer to ensure payment is made to maintain the site.
2. Will ensure accurate contact details for SpRs are placed on the site.
3. Will add training day details when sent to them 2 weeks before.
4. It will not be their responsibility to chase TD organisers for details, although if they are aware they will be unable to add details (eg because of holiday) they should try to let the organising SpR know in advance.
5. Will ensure that where necessary, some areas remain password protected.

 

Training Day Mentors

1. Will contact the organisers 6 months before to discuss the day.
2. Will ensure that the content of the day is educationally sound and ‘maps’ to the competencies for HST as set out by the RCPCH
3. Will encourage the organisers to use a variety of different teaching styles.
4. Will discuss the use of outside speakers, reimbursement of fees etc – pointing out the relevant guidance on the website.
5. Can agree fees of up to £100 without the prior approval of the committee.
6. Will continue to liaise with the organisers during the organisation, reminding them to direct the speakers to our needs – telling them who we are, what we need from the day etc.
7. Will remind the organisers to send the programme to the Emitten coordinator 2 weeks prior to the day, and remind them to organise feedback forms and attendance certificates
8. Will collate and return the feedback to the organisers, with copies to the committee, reminding the organisers to forward this to their speakers. They will need to ensure the organisers know how to send the feedback to them if they are unable to attend the day.